Planning a Fruitful Meeting
Many people hate meetings, and
it's easy to see why. Before you read any farther, ask yourself whether
you really absolutely must have one. If so, there are some basic questions
you need to answer, whether you do it yourself or decide to use a
Begin to define the purposes of the
meeting. What are the outcomes you are hoping for? Are there very
concrete objectives, or is team building at the top of the list?
Be very clear about who really has to
be at the meeting to get the job done. Remember that groups of more
than seven rarely can make something together, like a mission statement
or a detailed action plan. Often your best bet is to have some meetings
of smaller groups before you bring everybody together.
Consult everyone who will be there about
what topics and issues matter to them.
Collect background material about the issues
and be sure everyone is well informed before the meeting.
Decide whether you want to create and
facilitate an agenda yourself, or get help.
If you do it on your own, be sure to evaluate
the results at the end in an anonymous format so you know how to
do it even better next time.
Click the links below to keep reading:
Outside Facilitators Help When...
As Your Facilitator, You Can Expect
As A Group Member, I Expect You